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Setup Shift by Example

Suppose you work in three shifts four crews schedule (see Continental template). Work is provided in three shifts - day, afternoon (swing) and night shifts. Shifts are distributed as follow:

  •  Day shifts - from 7:00 to 15:00
  •  Afternoon (swing) shift - from 15:00 to 23:00
  •  Night shift - from 23:00 to 7:00

Each of shifts contains unpaid 30-minutes break. So the full shift time is not 8 hours but 7 hours and 30 minutes.
Beside that, the day time, afternoon time and night time of shifts is taken to account then they calculate a salary:

  •  Day time is from 6:00 to 18:00
  •  Afternoon time is from 18:00 to 22:00
  •  Night time is from 22:00 to 7:00

As we can see, our day shift (from 7:00 to 15:00) contains only day time. The swing shift (from 15 to 23) contains three day hour (from 15:00 to 18:00), four afternoon hours (from 18:00 to 22:00) and one night hour (from 22:00 to 23:00). This is most difficult shift. The night shift consists of 7 night hours (from 23:00 to 6:00) and 1 day hour (from 6:00 to 7:00).

Is required:

To setup the schedule's shifts so that month statistic will work correctly. Moreover the alarm clock must be set for day shifts at 5:00. As other shifts are not require any alarms.

Attention! Maybe it will be useful to read this article first: Setup shift time by example.

Let's get started from creating the new schedule (Menu - Schedule - Create).

создать график скриншот

Set schedule type to "Periodic Multi-Team" and press "Next".

On next page you must select a base template for your schedule. Scroll down and select "Continental" template. Press "Next" to open Template Editor.

The most of work will be done in this Template Editor window. Here you can see the sequence of cells that presents the shifts pattern for our schedule. This pattern will be repeated multiply times in loop to both sides of the date that you set as begin date. Each team has its own begin date, so the schedules for each team are shifted in time, as you can see in month view below.

Now we have to set up given parameters to our shifts. In the shift pattern you can see thee working shift cells. The yellow is for day shifts, the green is for swing (afternoon) and the blue is for night shifts. Let's get started from day shifts. Tap on any of yellow cells to open a Shift Editor for day shift.

Let's leave "Shift Name", "Short Shift Name" and "Shift Type" "as is". Set alarm time to 5:00 and go to editing of shift time. Click on "Count As:" item and select "Manual This Day" from list. After that an additional fields for time settings will appear.
As we said before, working time for Day Shift is 7 hours 30 minutes (do you remember about 30-minutes break?). So, set time as shown on the picture and click "OK" button. After closing Shift Editor, the dialog will appear that will ask you if want to apply the changes to all shifts in pattern. You must press "OK" to make all day shifts in the pattern to be the same.

Now let's setup the swing and the night shifts in the same way. Look at the pictures below to understand how you should set time for these shifts.


After finishing of editing shifts' parameters, you will probably need to make some offsets for each of teams to place the teams' schedules to the right positions. To do that press on icon with left or right arrows on the teams area below the month view.

Press "Next" button to finish editing and open Save Schedule fragment.

Enter schedule name and press "Finish". The wizard will be closed and you will be redirected to app's main screen. Now you can switch to the created schedule.


Another thing that probably you will need to do is enabling holidays calendar for your schedule.  To do it go to Menu - Preferences. Check item "Show holidays" and select calendar which you want to be the holiday calendar. If you do it, you will be able to see statistic of holiday hours in statistic window.


Возвращаемся в главное окно, и видим, что теперь у нас отображаются праздники. Для Украины в июне таких два - Троица 8-го и День Конституции 28-го.

Как видим, бригада 1 попадает на праздник 28-го в смену с утра. Смотрим статистику (Меню - Статистика месяца):

Статистика отображается верно. Обратите внимание, что праздничные часы показаны в скобках.

Для бригады 2 расклад будет другим:


Здесь на праздник попадает смена с 15 и ночная. Соответственно, дневные часы имеют 4 часа праздничных (3 часа за 8-е и 1 час за 28-е) и т. д.

Если в Вашем графике ночная смена учитывается следующим днем (то есть, 27-го числа Вы выходите в ночь, но отмечают ее 28-м), то в настройках смены выберите учитывать как - Следующий день.

Если же смена разрывается, то отразите этот факт в настройках (скорее всего, придется указывать время также и для выходного дня, который следует сразу за ночной сменой).

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